ZOOM HELP AND INSTRUCTIONS

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Zoom is an on-line conferencing application

A typical Zoom meeting screen shot

The first thing we need to do is to download the ZOOM application to your platform device to be used. Zoom can be used on a mobile phone, tablet or a PC (desktop or laptop). This help page demonstrates the process for setting up on a desktop PC but all the other platforms are similar.

The Zoom application Home Page

After installation open the application and the Home Page screen shown above will be opened. This is the entry point to the Zoom on-line conferencing application. By clicking on the settings button your camera can be checked to make sure it is being used and your audio can be tested. The other default settings can be ignored.

The settings window

The Zoom video checking window

The Zoom Audio checking window (click on the 'Test Mic' button and talk)

Close the settings window. To join a pre-arranged meeting, the meeting organiser needs to be contacted to supply the meeting ID. When in possession of the meeting ID, apply to join the meeting by clicking on the JOIN button on the Zoom Home Page. The join meeting request window shown below will be displayed. Your name can be changed if you wish to use another name.

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. The join meeting request window

After clicking on the Join button the meeting ID box is displayed. Copy the meeting ID from the joining email or enter the meeting ID manually and click on the join button.

The meeting passcode entry box

When the 'Enter meeting passcode box' is displayed copy the passcode from the joining email or enter the passcode manually and click on the 'Join meeting' button. Clicking on the Join box will display your request to join the meeting on the meeting organisers screen.

 

IN SUMMARY

The 'join meeting request window' will display the applicant's name in the box marked 'Name'. The meeting ID must be entered into the meeting ID box. The easiest way to do this is to copy the ID from the email sent from the meeting organiser and paste it into the ID box. The supplied ID may look something like this: 897 0272 1655. Copy and paste the ID into the join meeting box and click the Join box. Copy the passcode from the joining email or enter the passcode manually (this can be any characters) and click on the join the meeting button . Clicking on the Join box will display your request to join the meeting on the organisers screen. The organiser will click his screen to allow the join request. The conference window like the one shown below will be displayed.

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The Zoom on-line communication window

Please click on the Microphone Mute Button (bottom left). Press the Space Bar or click on the Microphone Mute Button to un-mute if you want to speak.

You can leave the conference at any time by clicking on the LEAVE button at the bottom right.

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